Should you use a free tool? That depends. For sending one-off documents that don't require any security precautions or privacy, a free tool could work great. But free – especially when it comes to sensitive data – is typically too good to be true.
Whether you need to maintain strict confidentiality, meet compliance requirements, or provide audit trails, sending large files with a free method typically is not the best way to send files securely. The free tools you may find in an online search rarely have the security necessary to protect your data as it moves from A to B.
Email works to send large files until you start to approach the file size limit – but isn’t necessarily the best way to send large files securely.
While both free and popular, FTP is outdated and doesn’t meet today’s cybersecurity standards. Sending files via FTP exposes your data to security breaches, and there are many new, more secure options that have taken FTP’s place.
Homegrown scripts can have time-consuming upkeep and might not stay current with evolving hazards. Plus, these often rely on the original author to make quick changes. While they may begin life as cost-effective solutions to sending files here and there the constant updates, fixes, and re-writes end up taking up more and more time, while still not meeting all your file sending needs.
Secure file transfer tools, like managed file transfer (MFT) solutions, can simplify and streamline the exchange of authorized data between organizations and their trading partners. They are flexible, encrypted, and centralized to fit into your current processes, translate data between popular formats, and track data movements. MFT solutions can support popular transmission protocols, safeguard file transfers through modern encryption technology and authentication, and give administrators greater control and insight over data movements.
If your organization needs assurance that big files transfers will be executed without a hitch, it’s time to look at a more robust solution.
The best method for sharing large files depends on multiple factors, all unique to your organization or the data you’re trying to share:
Options like Secure Mail lets anyone send ad-hoc email messages and files simply, with no size or file type restriction.
How it works:
For the especially security-conscious, file transfers sent through Secure Mail can be password protected, given an expiration date, and/or allow a certain number of downloads before the files within are deleted.